Karoo Hoogland Municipality has adopted and implemented a Supply Chain Management Policy as required in terms of section 111 of the Municipal Finance Management Act (Act 56 of 2003).

It is annually reviewed to include all necessary changes to comply with legislation.

Council’s Supply Chain Management Policy can be viewed and downloaded on the Policies & By-Laws Page

LINKS TO LATEST UPLOADED INFORMATION (sorted from latest documents)

Opening Register – Tender – Das Louw Will – Part 2 – 8 April 2025 Opening Register – Tender – Printers 8 April 2025 Opening Register of Tender – 17 March 2025 – Sutherland Emerg BW Supply M and E Tender Opening Register – 24 Feb 2025 – Williston Landfill Site fencing Deviations for Aug. 2024 Deviations Reports- Oct 2024- Dec. 2024 KHM – SCM Quarterly Report ito Regulation 6 SCM Performance Report 2024-2025 Quarter 1 Monthly Reporting on the Implementation of SCM Nov. 2024 Monthly Reporting on the Implementation of SCM Oct. 2024 Q1 Implementation of SCM Policy Q1 Performance of Vendors Q1 Reporting on the Procurement Plan 2024-2025 Q1 UIF Quarterley Reporting SCM Annexure B Quarter 2 Reg. 6 Annexures Report on the performance of Vendors Q2 Reporting on the Procurement Plan SCM Quarterly Report ito Regulation 6 SCM Performance Report 2024-2025 Quarter 2 UIF Dec. UIF Register template December UIF Register template Nov. 2024 UIF Register template Oct. 2024 SUPPLIER DATABASE REGISTRATION FORM Notice to Suppliers – Register on CSD – Dec 2024 Notice – Register as Supplier – KHM Dec 2024 Opening of Tender – Sutherland Emergency BW Supply Phase 2 Civil 25Nov2024 Opening of Tender – Williston Waste Treatment Work – 25Nov2024 Opening Register – Tender – Refurbishment of MV & LV Phase 5 in Fraserburg Opening Register – Sutherland Emergency Bulk Water – Phase 2 KHM T003-05-2024 – Opening Tender Register – 02 July 2024 KHM T002-05-2024 – Tender Opening Register – 12 June 2024 Tender Opening Register – KHM T001-05-2024 Tender Opening Register – KHM T002-04-2024 Tender Opening Register – KHM T003-04-2024 Tender KHM T001-12-2023 – Opening Register – 26 January 2024 Opening of Tenders – Register – 1 Dec 2023 – WWTW Williston T001 11 2023 KHM – SCM Quarterly Report ito Regulation 6 SCM Performance Report 2023-2024 Quarter 2 NC066_Karoo Hoogland Mid year_ 2023 2024 Q1 – Reporting on Procurement Plan_ Q1 – SCM Management Reporting Quarter 2 reporting on the procurement Plan KHM Tender T001-07-2023 – Opening Tender Register – 07 August 2023 KHM – T002-05-2023 – Opening of Tenders Register – 03 Aug 2023 KHM Notice – Withdrawal of Tender Adverts – July 2023 656 KBKHM 2023 – Opening Register – Interne Water Netw Will – 14 June 2023 675 KBKHM 2023 – Opening Register – Upgrading of Streets Will – 14 June 2023 576 KBTender Opening Register – 8 June 2023 WMDs 226 KBKHM T001-04-2023 – Opening Register – AFS – 03 May 2023 208 KBKHM T002-04-2023 – Opening Register – Printers – 03 May 2023 600 KBOpening of Tender Register – KHM T002-06-2022 – Williston Upgrading of Streets – Phase 3 – 29 July 2022 516 KBOpening of Tender Register – KHM T001-11-2022 – Upgrade of Das Louw Sport stadium in Williston – 25 Nov 2022 647 KBOpening of Tender Register – KHM T001-06-2022 – Sewage Reticulation for 127 Stands in Williston – 29 July 2022

2021/2022

343 KBBid Opening Register – 24 May 2022 – Valuation Roll Tenders 1 MBReg. 6.3 Annexures 5 MBRegulation 6.3 Report Q3 2022 200 KBReporting on the Procerement Plan Q 3 809 KBSCM Reporting March 2022

• SCM Reporting, Deviations, Procurement Plan Reporting and Tender Awards 2021/2022
  • Monthly Deviations from April 2021 – September 2021
  • Monthly Reports for SCM from April 2021 – September 2021
  • Monthly UIF Registers from April 2021 – September 2021
  • Q2 Cost Containment 2021 2022
  • Q4 and Q1 Reporting on Procurement Plan
  • SCM Reporting Deviations Oct – dec
  • SCM Reporting SCM Q2 report
  • SCM REporting Monthly reporting on SCM Oct – Dec
  • SCM Reporting Q2 Procurement Plan
  • SCM Reporting UIF and W Monthly Oct – Dec
• SCM Reporting, Deviations, Procurement Plan Reporting and Tender Awards 2020/2021
  • Q1 – Deviatons Jul-Sept
  • Q1 – kpi 0102 Procurement PLan
  • Q1 Monthly reporting on the Implemention of SCM – Q1
  • Q1 Quarterly report – kpi 081 Q1 Procurement Plan
  • Q1 SCM Procurement Processes Q1
  • Q2 KPI Deviations and SCM reporting 0081 Des
  • Q2 KPI Deviations and SCM reporting 0081 Nov
  • Q2 KPI Deviations and SCM Reporting0081 Oct
  • Q3 SCM and Deviations and Procurement Plan reporting March 2021
  • Q3 SCM and Deviations reporting Feb 2021
  • Q3 SCM and Deviations reporting Jan 2021
  • Q4 Procurement Plan monitoring Q4
  • Q4 SCM and Deviations reporting April 2021
  • Q4 SCM and Deviations reporting June 2021
  • Q4 SCM and Deviations reporting May 2021
• Tenders Awarded and Advertised from July 2021 – June 2022
  • Tenders Advertised and Awarded from 1 July 2021 – 8 Sept 2021
• Tender Registers 2021/2022
• Procurement Plans 2021/2022
• Annual reporting ito SCM Policy (2020/2021)
• Opening of Bids registers per bid
  • Tender Opening Register – Sutherland Emergency Bulk Water – M&E – 15 Dec 2021
  • Tender Opening Register – Sutherland Emergency Bulk Water – C – 15 Dec 2021
  • Short Term insurance – 2 Sept 2021 – Opening of Bids Register

2020/2021

• TENDERS AWARDED AND ADVERTISED FROM JULY 2020 – JUNE 2021
• TENDER REGISTERS
  • TENDER REGISTER 2020 2021 – KHM – C Viljoen – updated in AUg 2021
• PROCUREMENT PLANS
  • Procurement Plan Template for 2021-2022
• ANNUAL REPORTING ITO SCM POLICY AND THE IMPLEMENTATION THEREOF
  • Report on Implementation of SCM Policy of KHM – July 2019 – June 2020 – July 2020 Reported
• OPENING OF BIDS REGISTERS PER BID : 2020/2021 TO BE LISTED
  • Appointment of Consulting Engineers for various Municipal Infrastructure and Building Projects for a period of 3 years
  • Opening of Bid Register – 12 June 2020 – AFS Assets and more
  • Opening of Bid Register – 21 August 2020 – landfill site
  • oPENING OF TENDER REGISTER – WILLISTON STREETS PHASE 2 – DEC 2019
  • Opening of Tenders – 30 April 2021 – Williston Internal Water
  • Opening register – sept 2020 Bid
  • T2051 – 50 Erven – Opening Register July 2020

Please use the following links for notices and further information:

Notices

• Competitive bids available – Tenders Available (requirements above R 200 000)
  • Please visit the e-Tender Portal and the CIDB website for all available bids.
• Quotes – Formal written price quotations available (requirements between R 30 000 and R 200 000)
  • All Quotes requested will be listed on the Notices and Advertisements page as well as on the Municipal Notice Board.
  • To receive quotes requests – please register on our mailing list at karooadmin@karoohoogland.gov.za with the Subject : Please send quote requests
• OLD / ARCHIVED DOCUMENTS PERTAINING TO SUPPLY CHAIN MANAGEMENTPlease email the municipality or inquire through a PAIA request for older information on tenders awarded and advertised before 2018/2019
• Tenders Awarded and Advertised from July 2018 – December 2018
  • Tender Awards and Adevertised – July 2018- KHM NC066
  • Tender Awards and Advertised – August 2018- KHM NC066
  • Tender Awards and Advertised – September 2018- KHM NC066
  • TENDER AWARDS AND ADVERTISED – SEPTEMBER 2018 REVISED – KHM NC066
  • TENDER AWARDS AND ADVERTISED – OCTOBER 2018- KHM NC066
  • TENDER AWARDS AND ADVERTISED – NOVEMBER 2018 – KHM NC066
  • TENDER AWARDS AND ADVERTISED – DECEMBER 2018 – KHM NC066
• Tenders Awarded and Advertised from January 2019 – June 2019
  • TENDER AWARDS AND ADVERTISED – FEBRUARY 2019 – KHM NC066
  • TENDER AWARDS AND ADVERTISED – JANUARY 2019 – KHM NC066
  • TENDER AWARDS AND ADVERTISED – MARCH 2019 – KHMNC066
  • TENDER AWARDS AND ADVERTISED – APRIL 2019 – KHMNC066
  • TENDER AWARDS AND ADVERTISED – MAY 2019 – KHMNC066
  • TENDER AWARDS AND ADVERTISED – JUNE 2019 – KHMNC066
• Tenders Awarded and Advertised from July 2019 – December 2019
  • • TENDER AWARDS AND ADVERTISED – JULY 2019
    • TENDER AWARDS AND ADVERTISED – AUGUST 2019
    • TENDER AWARDS AND ADVERTISED – SEPTEMBER 2019
    • TENDER AWARDS AND ADVERTISED – OCTOBER 2019
    • TENDER AWARDS AND ADVERTISED – NOVEMBER 2019
    • TENDER AWARDS AND ADVERTISED – DECEMBER 2019

• Tenders Awarded and Advertised from January 2020 – June 2020
  • • TENDER AWARDS AND ADVERTISED – JANUARY 2020
    • TENDER AWARDS AND ADVERTISED – FEBRUARY 2020
    • TENDER AWARDS AND ADVERTISED – MARCH 2020
    • TENDER AWARDS AND ADVERTISED – APRIL 2020
    • TENDER AWARDS AND ADVERTISED – MAY 2020
    • TENDER AWARDS AND ADVERTISED – JUNE 2020
• ANNUAL TENDER REGISTERS (Emailed on request)

1. Unsolicited bids under consideration
   • No unsolicited bids for 2016 – 2022
2. Bid opening Register – results
   • Opening of Bids Register per Bid : 2018/2019 to be listed
     • Register – Opening of tender docs – Short term insurance – 27 08 2018
     • Register – Opening of tender docs – 22 8 2018 Sutherland Internal Water network upgrade
     • Register – Opening of tender docs – 22 8 2018 Williston Bulk water M and E WB04
     • Register – Opening of tender docs – 22 8 2018 Williston Bulk water Civil Works WB03
     • Register – Opening of tender docs – 22 8 2018 Williston Upgrading of Streets
   • Opening of Bids register per Bid : 2019/2020 to be listed
     • Register – Opening of tender docs on 6 Dec 2019 – Williston Upgrading of Streets – Phase II
     • Register – Opening of tender docs on 12 June 2020 – AFS and Asset Register – 3 Years
   • Opening of Bids register per Bid : 2020/2021 to be listed
3. Cancelled Quotes R30 000 to R200 000
4. Notification of amendment of contracts
5. Cancelled bid invitations
   • List of cancelled bid invitations
6. List of assets disposed of in terms of section 14 of the MFMA (2020/2021) None
7. List of assets disposed of in terms of section 14 of the MFMA (2021/2022) None
8. Annual reports on the implementation of Council’s Supply Chain Management Policy
   • 2019/2020
   • 2020/2021
   • 2021/2022 (To be uploaded)

Please note that any suspicious, collusive bidding behaviour and restrictive practices by bidders will be reported to the Competition Commission for investigation and possible imposition of administrative penalties.
(MUNICIPAL MANAGER)